Data security is an ever-increasing concern in business life, as data is the most important asset of a business. Today, businesses are working every day to increase the protection of their business and take increasingly effective measures to counter the threats that may arise in the digital world. A security flaw and the consequent exposure of sensitive data can seriously compromise a company’s survival, so companies should not (and especially can not) overlook data protection. In today’s article we leave you some safety precautions that every business should have!
Backing up the Cloud is one of the best choices for businesses, both in terms of efficiency and security. Although there is still some concern about this new technology, storing files in the Cloud is extremely secure and the latest studies prove just that. This way of doing backups presents immense benefits over more traditional forms: greater portability, lower installation and maintenance costs and a higher level of security.
You should limit access to information by your employees. Each employee must have access only to the data he really needs to work, because human error is one of the most serious causes for information leakage. Adding watermarks to sensitive files is also a good way to prevent private data theft and helps identify the source in case of loss.
You should conduct a risk analysis regularly so that you can identify potential hazards to your organization’s safety. All types of identifiable threats must be examined and it is thus possible to identify weaknesses in the security system in a timely manner, establish priorities and create an effective plan of action to avoid future damage.
Many tasks in the area of information technologies are quite repetitive, which leads to demotivation by human resources. Automating processes is a way to reduce IT costs, as it is not necessary to highlight a collaborator to be exclusively dedicated to monotonous tasks. Automation reduces the time that the tasks take to execute and decreases the probability of human error.
A survey carried out by the Ponemon Institute states that 73% of information technology users ensure that the exposure of company data is due to internal errors, negligence or purposely by employees. To avoid this, it is essential to create a security policy that includes retention of e-mail (a good example is Office 365), that is, you can define that all emails that contain the word “login” must pass through a moderator before being sent. Another important point is to define which documents are public, confidential and secret. It is also important that this policy includes penalties for those who fail to comply. In this way, employees of the company will feel more motivated not to make safety mistakes.
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