5 Lessons on Data Security to Avoid Risks

5 Lessons on Data Security to Avoid Risks

Data security is an increasingly strategic vector for companies. Suffering from a computer attack can put the entire survival of the business at risk. For a company to be fully protected, it is not enough to protect itself with a single solution; it is necessary to have defenses for all types of threats. To help you with the task of protecting your information, we’ve prepared 5 lessons in data security to avoid risk!

Scan all business documents

Scanning company documents is the first step in increasing data security. Physical copies of documents take up a lot of space, are difficult to handle, and take up a lot of time for employees. In addition, physical documents need to be stored in facilities with special air conditioning characteristics and need to be protected against fire, flood and other threats. This type of security is very expensive and also not as effective. Digital documents can have endless copies and the cost of it is ridiculous. This facilitates the recovery of data and ensures, with due security measures, that even in case of computer attacks the information is safeguarded.

Back up the Cloud frequently

Backing up the Cloud is one of the best security precautions for businesses, both in terms of efficiency and security. Increasingly, companies rely on such solutions. This way of doing backups presents immense benefits over more traditional forms: greater portability, lower installation and maintenance costs and a higher level of security. In addition, Cloud solutions are increasingly customized to the real needs of each company, which gives them more preference over more traditional and standardized solutions.

Create a rigid security policy

A survey carried out by the Ponemon Institute states that 73% of information technology users ensure that the exposure of company data is due to internal errors, negligence or purposely by employees. To avoid this, it is essential to create a security policy that includes retention of e-mail (a good example is Office 365), that is, you can define that all emails that contain the word “login” must pass through a moderator before being sent. Another important point is to define which documents are public, confidential and secret. It is also important that this policy includes penalties for those who fail to comply. In this way, employees of the company will feel more motivated not to make safety mistakes.

Using a disaster recovery solution

As much as the IT manager does his or her best, problems can always exist as computer threats are increasingly sophisticated. A disaster recovery plan can be the salvation of a company. This document contemplates all actions and procedures to be taken in case of failures, in order to recover the computer services without compromising the data. Problems with servers, machine failures and viruses on the network are some of the problems that can happen in a company and compromise all security. RAAS is a service managed 24 hours a day and 7 days a week to ensure availability of your applications.

Automate as many tasks as possible

Many tasks in the area of ​​information technologies are quite repetitive, which leads to demotivation by human resources. Automating processes is a way to reduce IT costs, as it is not necessary to highlight a collaborator to be exclusively dedicated to monotonous tasks. Automation reduces the time that the tasks take to execute and decreases the probability of human error. This is one of the most effective safety precautions you can implement.